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'How do I recover permanently deleted emails in outlook for Mac or how to recover deleted items in outlook for Mac? It seems I've done the permanently deletion. Please help me, it’s an emergency'. - Roy

1. Convert OST to PST and save to Exchange/Office 365. It is widely used by Outlook users and Exchange administrators to retrieve emails, attachments, contacts, & calendar from orphaned & corrupt OST files. It supports OST files of all Exchange/Outlook versions. Download Free 100% SECURE; Buy Now; Download trial version and migrate 25 items per.
2. Open Outlook on your computer. It’s in the All Apps area of the Start ('Start' icon).

Many people have the same experience of deleting or losing emails, including Outlook emails and folders. This article defines the types of deleting Outlook emails and its folders and tell you how to recover permanently deleted emails in Outlook for Mac, including Outlook 2016, 2013, 2010, 2007, 2003 and 2002. You can try the following ways to recover Outlook messages, calendars, tasks, contacts, etc. Choose the right way to Mac outlook recover deleted items. Let’s start.

First, let’s get a little knowledge of Outlook email deletion. Only after you realize which type of deletion you’ve carried out, then you can recover deleted emails Outlook on Mac easily.

• Soft Deletion: it means you only removed the Outlook emails from the formal folder from where you’ve received or categorized it. Generally speaking, you selected it and click the 'Delete' button within Outlook, or drag and drop the email to the trash folder.
• Hard Deletion: it means you selected the Outlook email on Mac and carried out the deletion with the 'Command' + 'Delete' button.
• Permanently Deletion: it means you’ve deleted the Outlook data file with either the .ost or .pst extension.

Second, after you realize how you deleted Outlook emails on Mac, you need to choose the right tutorial for how to Outlook Mac recover deleted items.

Quick Navigation

Methos #1. How to Recover Deleted Items in Outlook for Mac with Soft Deletion

Method #2. How to Recover Deleted Emails in Outlook for Mac with Hard Deletion

Method #3. How to Recover Permanently Deleted Emails in Outlook for Mac

Methos #1. How to Recover Deleted Items in Outlook for Mac with Soft Deletion

If you’ve deleted the Outlook items on Mac with the soft deletion, you just need to remove the deleted emails out of the trash folder on Mac. Here are the steps.

Step 1. Launch Outlook, find the email folder list first. Then click the Deleted Items/Trash. All deleted emails in soft deletion way are there.

Step 2. No matter what types of files you’ve deleted, you can see all of them in the folder. The way to recover them is simple. Select the email and right-click it, select 'Move' > 'Other Folder' > put it in the right category.

Method #2. How to Recover Deleted Emails in Outlook for Mac with Hard Deletion

If you deleted the items with Command +Delete, you need to use the option in Outlook - Recover Deleted Items from the Server to recover the permanently deleted emails in Outlook on Mac. Here are the steps:

Step 1. Launch Outlook, go to email folder list to click Deleted Items.

Step 2. Select the Home, and then click Recover Deleted Items From Server.

Step 3. Select the deleted items you want to recover, click Restore Selected Items, and then click OK.

It’s the only option Microsoft offers for users to recover deleted permanently deleted emails in Outlook Mac.

Method #3. How to Recover Permanently Deleted Emails in Outlook for Mac

This way is the most powerful and easiest way to recover permanently deleted Outlook emails on Mac. Here are the ways for how to use it.

Step 1. Download and install the Outlook email recovery software

Click the download button to get the installation package of iBeesoft Data Recovery for Mac. The software is virus free and thousands of people using it. It can help you easily and completely recover deleted files on Mac or other storage device and unformat drives such as hard disk/volume, SD card, USB drive, digital camera etc. Install it on your computer like the way you install other software.

Step 2. Select file types to scan

Launch the Outlook email recovery software. From the first window, please check 'Other Files'. it means it will not scan for the unchecked file types, saving you time for the scanning process. Click 'Start' to Mac outlook recover deleted items.

Step 3. Select hard drive to scan

In the next window, all partitions on your Mac are listed. Please select from which one your Outlook emails are deleted. Select it and click 'Scan' to let the software scan for the deleted email on Mac.

Step 4. Preview and recover deleted Outlook emails on Mac

It takes a few minutes for the software to scan for the deleted Outlook emails on Mac. After then, you can see the result when it finished. Select a file, you can preview it. If it is the file you’re looking for, then click 'Recover' to save it on your computer. Please save the files with the .ost or .pst extension to the original folder, letting Outlook arrange them.

Here, we will take Outlook 2016 on Mac as an example to show you how to back up and restore Outlook on Mac with or without backup in 5 methods. Relax and follow the exact solution to protect your emails on Mac immediately.

How Do I Back Up and Restore Outlook 2016 on My MacBook?

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'How do I back up Outlook 2016 emails on Mac? I recently upgraded Outlook on Mac but it turns out that some of my old emails were lost. Fortunately, those lost emails are not important. I want to know how do I back up Outlook on Mac so as to protect those important emails on my own? Help please.'

While enjoying the convenience brought by Outlook, Outlook users encounter some problems, such as deleting emails by mistake, losing received emails due to Outlook update, etc. The best way to prevent these issues is to create a backup of Outlook on your computer.

Windows users can refer to back up Outlook email to hard drive for a guide. For a Mac user, you can refer to the quick navigation to find the best way to back up your Outlook on Mac and protect them immediately. Someone who lost Outlook emails without backup can also find the easiest way to restore lost Outlook emails with ease.

Outlook Overview

Outlook was developed by Microsoft on January 16th in 1997. Besides email processing, Outlook also includes calendar, task manager, contact manager, note-taking, journal, web browsing, etc. Now, it is available for both Windows and Mac users to manage their daily works. Users can either choose to send and download emails online or using an Outlook app on Windows/Mac computer.

By now, Outlook has been released for over 15 versions and here is a list of the most popular Outlook versions that are available on both Windows and macOS:

• Outlook 2019
• Outlook 2016
• Outlook 2013
• Outlook 2011

Where does Outlook store items?

Let's take Outlook 2016 as an example. On Mac computer, Outlook items are stored in the following two locations:

• /Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Message Sources
• /Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Messages

On Windows computer, Outlook 2016 stores data in this location:

• drive:UsersAppDataLocalMicrosoftOutlook
• drive:UsersRoamingLocalMicrosoftOutlook

How long does Outlook keep items?

Note that Outlook doesn't keep your emails, contacts, and other items forever long. Outlook has an AutoArchive feature which will keep everything safe in an aging period. Here is the aging periods of Outlook items:

• Inbox and Drafts: 6 months
• Sent Items and Deleted Items: 2 months
• Outbox: 3 months
• Calendar: 6 months
• Tasks: 6 months
• Notes: 6 months
• Journal: 6 months

Once the items exceed the period, Outlook will permanently delete them from your account. This is why it's important to back up your Outlook email. So how to back up Outlook and restore the back up on Mac? That is what we will cover in the next parts.

Part 1. How to Back Up Outlook 2016 for Mac [2 Ways]

Normally, both Windows and Mac users can choose to copy and save the Outlook folder to another storage device as a backup. However, any improper operation may cause Outlook failure. Here, we have two more practical methods that you can apply to back up Outlook 2016 emails.

One way is to create a full backup of Outlook using Time Machine on Mac. The other way is to export Outlook 2016 for Mac items into an archive file. You can follow either way below to back up your Outlook items.

If you didn't have a backup of Outlook files, jump to Part 3 and learn how to restore lost Outlook 2016 files without backup.

Method 1. Back up Outlook 2016 with Time Machine

Time Machine is a Mac built-in file backup utility which supports to create backups of Mac files with ease. Mac Outlook users can also apply it to create a copy of emails, user contacts, calendar, etc., with ease.

If you choose Time Machine to back up your Outlook items including the emails, you can either choose an external storage device or a local volume to save Time Machine backups with the following steps:

Step 1.Connect an empty external storage device to Mac.

Step 2.Click 'System Preferences' on the Apple menu, and tick 'Time Machine'.

Step 3.Switch the Time Machine to 'On' in the Time Machine dialog box, then click 'Select Backup Disk'.

Step 4. Select the location where you want to save the Time Machine backup files, and click 'Use disk'.

Step 5. Tick the 'Back Up Automatically' option to set Time Machine back up everything on your Mac automatically.

Then you can restore everything you lost including the Outlook files from the Time Machine backup.

Method 2. Manually Back up Outlook Emails on Mac to OLM Archive File

In Outlook Mac 2016 or other Outlook versions, Outlook email messages, contacts, calendar, and other items can be exported to OLM archive files.

Here are the steps that you can follow to manually back up Mac Outlook by exporting items to an archive file - OLM:

Step 1. Open Outlook 2016 and go to the Tools tab, click 'Export'.

Step 2. Check the items that you want to export, including Mail, Tasks, Calendar, Notes, Contacts, etc. in the Export to Archive File (.olm) box, then click 'Continue'.

Step 3. Browse a safe location such as desktop on Mac in Save As box to save the exported OLM file, then click 'Save'.

Step 4. Once the process completes, click 'Finish' to end the whole task.

Part 2. Restore Lost Outlook 2016 on Mac from Backups [2 Methods]

If you have backups of Outlook 2016 files on Mac, you can immediately restore lost Outlook items, including email, contacts, notes, etc. whenever you lost them on Mac.

When it comes to restoring the Mac Outlook backup, you also have two options - restoring from Time Machine backup or importing OLM file into Outlook so as to retrieve emails, contacts, etc. Follow the right way to bring your Outlook emails back immediately on Mac.

Method 1. Restore Outlook 2016 for Mac Files from Time Machine Backup

When your files get lost or deleted on Mac, you can immediately restore them from a local or an external Time Machine backup disk. With Outlook 2016 Time Machine backup, it's also a handy option to bring the lost Outlook emails back:

Step 1. Connect the Time Machine backup drive to your Mac computer.

Step 2. Click 'Time Machine' in the Dock and enter Time Machine.

Step 3. Click the timeline and find the backups - your Outlook 2016 files, then click 'Restore'.

Method 2. Restore Outlook 2016 for Mac by Importing OLM Files

Outlook email messages, contacts, calendars, and other items that you exported to the archive file can all be restored by importing the OLM file into Mac Outlook. Follow the steps to see how to bring your lost Outlook items back on Mac immediately:

Step 1. Open Outlook and click 'Import' under the Tools tab.

Step 2. Select 'Outlook for Mac archive file (.olm)' and select 'Continue'.

Step 3. Locate the .olm file on your Mac, and then choose 'Import'.

NOTE: Methods listed in both Part 1 and Part 2 works when Mac users need to switch Outlook items to a new version Outlook, such as to back up Outlook 2011 and move to Outlook 2016, or back up Outlook Office 365 for Mac and migrate to Office 2016, etc.

Part 3. Restore Lost Outlook 2016 Files in Mac without Backups

If you didn't have Outlook backup or get Outlook 2016 backups lost in Mac, powerful Mac file recovery software can help. EaseUS Data Recovery Wizard for Mac with its email recovery feature supports Mac users to scan Mac hard drive and find the lost Outlook data or the Outlook backup with ease.

Refer to the following 3 steps and restore lost Outlook 2016 for Mac files without backup:

Step 1. Select the disk location (it can be an internal HDD/SSD or a removable storage device) where you lost data and files. Click the 'Scan' button.

Step 2. EaseUS Data Recovery Wizard for Mac will immediately scan your selected disk volume and display the scanning results on the left pane.

Step 3. In the scan results, select the file(s) and click the 'Recover Now' button to have them back.

When the recovery process completes, you can find the Outlook 15 folder and copy it back to the location: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles folder. Then you may restart Outlook 2016 on Mac, your lost Outlook email and other data should be available for you to use again.

Conclusion & Mac Outlook Backup FAQs

On this page, you've unveiled 5 methods to respectively back up and restore Outlook 2016 items like email messages, calendar, contacts, etc. for free on Mac.

For those Outlook Mac users who mistakenly deleted emails or Outlook backups on Mac, EaseUS Data Recovery Wizard for Mac is the best choice. With only a few simple clicks, the Outlook data will be retrieved as the original.

If you are having more concerns about Mac Outlook backup, here are some FAQs and answers that may help you out.

1. How do I export folders from Outlook for Mac 2016?

Step 1. On Outlook 2016, navigate to the File menu and click on the Export option.

Step 2. Click Outlook for Mac data file, and select the options available to filter items.

Step 3. Click and select the folder you want to export from Outlook 2016, including Mail, Tasks, Calendar, Notes, Contacts, etc.

Step 4. In the Export to Archive File (.olm) box, then click 'Continue' to continue the process.

Step 5. Choose the 'Downloads' folder under Favorites in Save As box, then click 'Save'.

Step 6. When the process completes, click 'Finish' to end the whole task.

2. How do I set up OLM in Outlook for Mac 2016?

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Step 1. Open Outlook 2016 application on Mac and click Tools on the menu.

Step 2. Click Export under Tools, then select the items that you want to create as OLM file, click Continue.

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Step 3. Choose a folder on Mac to save the OLM as an exported file, click Save.

Step 4. After the exporting process, click the Finish button.

Then you can click to open the exported folder which saves the OLM file. Now, you have successfully set up an OLM file as a backup for Outlook 2016 on Mac.

3. What is PST?

PST, short for Personal Storage Table, is an Outlook data file that contains messages, contacts, calendars, etc. user data. When you create an Outlook account, it will automatically generate a PST file by default.

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Usually, a PST file can also be used to backup and export items like email messages, contacts, calendars, task data, etc. from any type of email account. When you mistakenly deleted a PST file on Windows PC, don't worry and you may refer to Recover Deleted PST file in Outlook 2019/2016/2013 for help.